The application form presented to you at the viewing must be returned to our office within twenty-four hours once the
holding deposit has been paid. If it has not, the property will be put back on the market and we will start showing other prospective tenants.

If any additional jobs are required prior to commencement of tenancy they need to be put into writing when handing in the application.

What we require from you

Proof of contents insurance with accidental damage to landlords possessions
Accounts reference or other written proof of financial stability of company.
Bank reference
Proof of identification of all named tenants on the agreement: 1 = photo identification & 1 = proof of
residency (bank statement is not sufficient)
Before moving into the property we will require rent in advance and a bond as agreed on application,
£150.00+VAT lease fee and £250.00+VAT for checking references
All funds must be cleared before keys are handed over. If transferring to our bank or paying by company
cheque please allow five working days for clearance. Preferred method of payment is banker’s draft.

Declaration

I hereby confirm that I have read and understood the above requirements for renting a property through Matthew
James Property Services. I understand that the holding deposit I have paid is non-refundable and will be withheld if I do not take a property for whatever reason and that it may be withheld if I do not pay all outstanding funds within seven days of application (unless otherwise agreed in writing). I understand that if the landlord rejects my application before referencing I will receive a full refund of the holding deposit. The application for this property is subject to references and contract. It is not an offer of tenancy.

Details of Application

Property
Proposed Rent
Length of lease
Proposed move in date
Bond
Fee's
Balance due

Company Details

Full company name
Contact Name
Contact position
Registration No of Company
Date company formed

Current Business Address
Postcode
Period at Address
Tel No
Email
Do you own the propertyYesNo
Commercial tenantYesNo
Has the company any adverse credit historyYesNo

Please provide details

If the company is a subsidiary, please give details of holding company

Name
Registration Number
Address
Postcode
Tel No
Email

Managing agent of your current residential property (if applicable)

Name
Address
Postcode
Tel No

If property not held for last three years, please provide previous address(es) and dates of occupation.
Address
Postcode
Period at Address

Accountants/Auditors details

Company name
Contact name
Address
Postcode
Tel No
How long have this company acted for you?

Solicitors Details

Practice name
Contact name
Address
Postcode
Tel No
Email

Bank/Building Society Current Account Only

Name
Address
Postcode
Account Name
Account Number
Sort Code

Full names of proposed occupiers

Ages of children
Number of smokers
Any pets
Breed
Occupiers nationality
Utility bills to be paid by

Trade reference (2) name
Address
Postcode
Tel No
Email

Any other relevant information

List of any repairs or requests

Declaration

I hereby confirm that the information provided by me is to the best of my knowledge true. I consent to this information being verified by contacting the third parties detailed in this form. I understand that the results of the findings will be forwarded to the appointed letting agent and / or landlord and may be accessed again should the company default on its rental payment or apply for a new tenancy agreement in the future. I agree that the Agent or their approved agent may search the files of a credit reference agency and IDS Ltd the insurance industry’s data collection agency, which will keep a record of that search. I understand that I may request the address of the Credit Reference Agency to whom I may then apply for a copy of the information provided. I understand that the information provided by me may be transferred to a country outside of the EU for the purposes only of processing this referencing application, not withstanding such transfer, the Agent will remain the Data Controller for the purposes of this application.
I also understand that in the event of the company defaulting on the rental payment that any such default may be recorded with the Credit
Reference Agency and IDS Ltd, who may supply the information to other credit companies or insurers in the quest for the responsible granting of tenancies, insurance and credit.
I understand that in the event of any default by the company in respect of the covenants in my tenancy agreement with its landlord, the
information contained herein may be disclosed to one or more tracing companies and / or debt collection agencies in order to recover any
monies due or to trace the companies whereabouts. The information provided in this form by me is information as described in Ground 17 of the Housing Act 1996 and I understand that if any information within this application is found to be untrue, it is grounds for termination of the
tenancy. I also understand that any default in the payment of rent may effect any future application for tenancies, credit or insurance and that the assessment of this application presumes that at some time during the tenancy agreement, the company may be granted or allowed some form of deferred payment.

Name Printed
Position held
Signed